41 Account -- Filing

what are the needs and importance of filing?

1 Answers

the following are the needs and importance of filing:

Filing protects documents from possible damages caused by dirt, dust, fire etc.
It provides the necessary information to different parties like customers, government, debtors, etc.
It guides to perform works in the same way how they used to be performed in past.
It provides necessary information for making correct decision over the problems.
It helps to settle misunderstanding and disputes created between parties because evidential proof can be provided by it.

Define filing and explain the qualities of good filing system.

Ans: Act of arranging the necessary and preserving various documents in systematic and scientific way for obtaining the necessary information easily whenever required.

Qualities of good filing system are explained below:

1. Simplicity: The good filing must be simple. It should be easily understandable so that every staff could handle it even in the absence of particular staff. The filing system must be easier through which the required letters and documents can be found immediately at the time...

What are the objectives of filing? Explain any four.

The following are the objectives of filing:

1. To collect documents: The first objective of filing is to collect documents from different sources. They can not be preserved without their collection. So, first of all the documents are collected.

2. To preserve documents: when a number of letters and documents are collected then they need to be preserved properly because they need to be referred in the future. If such letters and documents are not preserved then they may be destroyed because of...

what are the method of filing? list down in points.

i. Alphabetical filing

ii. Numerical filing

iii. Subject filing

iv. Geographical filing