41 Account -- Office Procedure

what is office procedure?

1 Answers

Ans: The specific way of performing official tasks as per the objectives of organization is called office procedure. It can be also defined as a type of internal communication and systematic work, which helps to perform official activities in efficient manner having the best quality at the cheapest way.

What is memo or a tippani?

Ans: Tippani is a written statement of collection of facts, information, opinion, suggestion and related documents of rules and regulation prepared by lower level staff to authorized level for taking decision.

what are the objectives of tippani or a memo?

Ans: The following are the objectives of memo or tippani :

To make the records of decision.
To help for preparing new plans and policies.
To make final decision from authorized level.
To provide guideline for making decision in future on similar case.
To provide proof whenever required as it is a written document

Write down the Consideration for drafting a tippani?

Ans: the following are theConsideration for drafting a tippani.

Problems or subject OF tippani should be mentioned on the top.
It must be understandable, simple, clear and meaningful.
All the necessary rules, laws and subjects must be listed orderly.
All the supportive documents to a tippani should be kept in serial order.
Each page of tippani should be signed and forwarded to the upper level.

Define Resolution.

Ans: Resolution is the written subject presented in the meeting, on which discussion is made among the meeting members and decision is drawn jointly.It is one of the office procedure through which appropriate decision regarding the issue can be made through the joint acceptance of all the meeting members. There are 2 types of resolution i.e. ordinary and special resolution.

write down the Differences between Ordinary Resolution and Special Resolution.

S.No

Ordinary resolution

S. No.

Special resolution

It passes ordinary issues from the meeting.

It passes special issue from the meeting.

It is passed by simple majority of participants of meeting.

It is passed by 2/3 majority of participants of meeting.

Its effect is low and short term.

Its effect is long term.

Generally It is presented in annual general meeting of shareholders.

It is presented in either annual general...

Define report.

Ans: Report is the written statement of facts, idea, and opinion, prepared by a group of person, committee, or commission after a long research on a particular issue.It is one of the procedure of office through which concerned authority can make the right decision on the basis of information contained in the report. It is also known as historical statement.

What are the types of report? Explain any four of them.

1. Government report: It provides public welfare services by launching big projects and programs. It needs to inform public its all plans, policies, activities, progress and achievements. For this all government prepare a report is called government report. Thus, government report is an analytical written statement, which informs about all government activities related to expenditure and incomes along with progress and achievement.

2. Audit report: Every organization whether it is government,...

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